Website information
Privacy notice.
This notice explains how Oxford Machine Guarding uses personal information submitted through this website or during a business enquiry.
Last reviewed: 1 September 2026
Who we are
Oxford Machine Guarding is an industrial machine guarding and safety-systems business based at Unit 5A, Jefferson Way, Thame, Oxfordshire OX9 3SZ and part of Oxford Science Group. For privacy questions, contact sales@oxfordmachineguards.co.uk or call 01865 416840.
Information we collect
When you submit an enquiry, we may collect your name, company, email address, telephone number, site postcode, project type, required timescale and the machine or safety information you provide. If you email files separately, those may include photographs, drawings, assessments or other project documents.
Basic technical information may also be processed by the web server to deliver and protect the site, such as IP address, request time, browser information and pages requested.
How we use information
- to respond to enquiries and discuss a potential project;
- to prepare surveys, proposals, quotations and project plans;
- to deliver, document and support contracted work;
- to protect the website and investigate misuse;
- to meet legal, regulatory, insurance and accounting obligations; and
- where you consent, to understand site usage through Microsoft Clarity analytics.
Our lawful basis
Depending on the context, processing may be necessary to take steps at your request before entering a contract, to perform a contract, to comply with legal obligations, or for legitimate business interests such as responding to business enquiries, maintaining records and protecting our services. Optional analytics are used only after your consent choice.
Who receives information
Information may be shared with authorised personnel and service providers that support website hosting, email, IT, professional advice or project delivery. We do not sell personal information. Project information is shared only where needed for the enquiry, contract, safety or legal purpose.
International processing
Some technology providers may process data outside the United Kingdom. Where this occurs, the relevant provider and Oxford Machine Guarding are expected to use applicable safeguards. You can refuse optional analytics through the cookie choice.
How long we keep information
We keep enquiry and project information only for as long as reasonably needed for the purpose collected, related business records, support, safety evidence and legal obligations. Retention can vary according to whether an enquiry becomes a project and the type of records involved.
Your rights
Depending on the circumstances, UK data-protection law may give you rights to request access, correction, deletion, restriction, objection or portability, and to withdraw consent for processing based on consent. Contact us using the details above. You may also complain to the Information Commissioner’s Office at ico.org.uk.
Security and sensitive information
We use proportionate measures to protect enquiry information. No internet service is completely secure. Please do not submit unnecessary personal data, passwords, confidential credentials or special-category personal information through the website form.
Other websites
This site links to other websites, including Oxford Machine Guarding, HSE and the ICO. Their privacy practices and content are controlled by those organisations.
Changes to this notice
We may update this page when services, suppliers or legal requirements change. The review date above shows the latest published version.